Hosting Bbq For Over 100 Guests: Tips And Tricks

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Hosting a BudgetFriendly BBQ 7 Easy Tips


Hosting a BBQ for over 100 guests can be an exciting and rewarding experience. However, it can also be quite challenging if you’re not well-prepared. In this article, we will provide you with valuable tips and tricks to help you host a successful BBQ event that your guests will remember for years to come.

Planning and Preparation

1. Start planning early: Planning is key when it comes to hosting a large BBQ event. Start preparing at least a month in advance to ensure you have enough time to organize everything.

2. Create a guest list: Determine how many guests you will be hosting and make a guest list. This will help you estimate the amount of food, drinks, and seating you will need.

3. Choose the right location: If you have a spacious backyard, hosting the BBQ there can be a great option. However, if your backyard is not big enough, consider renting a park or a venue.

Food and Drinks

4. Plan the menu: Decide on the type of food you will be serving at your BBQ. Opt for a variety of meats, including chicken, beef, and pork, as well as vegetarian options. Don’t forget about side dishes, salads, and desserts.

5. Calculate the portions: Estimate the amount of food you will need based on the number of guests. It’s better to have leftovers than to run out of food. A general rule of thumb is to plan for about 1.5 servings per guest.

6. Consider hiring a professional caterer: If you don’t want to handle the food preparation and cooking yourself, hiring a professional caterer can be a great option. They will take care of everything, allowing you to enjoy the event without stress.

Seating and Entertainment

7. Provide ample seating: Make sure you have enough seating for all your guests. Renting or borrowing tables, chairs, and picnic blankets can be a good idea. You can also encourage guests to bring their own chairs or blankets.

8. Set up entertainment: To keep your guests entertained, consider setting up some games or activities. You can have a volleyball net, a cornhole set, or even a simple water balloon fight area.

9. Create a relaxed atmosphere: A BBQ is all about fun and relaxation. Set up some cozy seating areas with cushions and blankets to create a comfortable and inviting ambiance.

Frequently Asked Questions

Q: How much food should I prepare for over 100 guests?

A: It’s always better to have some extra food rather than running out. Plan for approximately 1.5 servings per guest to ensure everyone is well-fed.

Q: How can I keep the food warm for a large number of guests?

A: Invest in chafing dishes or use slow cookers to keep the food warm throughout the event. Make sure to have enough electrical outlets or extension cords to accommodate all the appliances.

Q: What are some vegetarian options that I can serve at the BBQ?

A: Grilled vegetables, veggie burgers, tofu or tempeh skewers, and stuffed bell peppers are delicious vegetarian options that your guests will love.

Q: Can I ask guests to bring a dish to share?

A: Absolutely! Asking guests to bring a side dish or a dessert can help alleviate some of the cooking and preparation stress. Just make sure to coordinate with them in advance to avoid duplicates.

Q: How can I ensure everyone has a great time at the BBQ?

A: Apart from good food and drinks, provide ample seating, set up entertainment, and create a relaxed atmosphere. Encourage guests to mingle and participate in the activities you’ve prepared.


Hosting a BBQ for over 100 guests requires careful planning and organization. By following these tips and tricks, you’ll be well-prepared to host a memorable event that your guests will enjoy. Remember to relax, have fun, and savor the delicious food!

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